The step by step resignation process…

Please use the following recommendations as appropriate once you’ve made the decision to move on to another opportunity:

  1. Compose your resignation letter – and then have it typed. A handwritten resignation letter shows lack of formality and commitment to your decision. It is also received in a “less than” professional light.
  2. Meet with your boss or direct supervisor face-to-face. Telephone resignations are inappropriate, as are strictly “written” resignations (notes left on someone’s desk or mailed to your boss’s attention). “Do you have a minute?” is more effective than a pre-set appointment.
  3. Personally deliver your resignation letter to your boss in a sealed envelope with his/her name on it. Writing “Personal” or “Confidential” on the envelope is appropriate.
  4. Say to him/her: “(Name), I have accepted another position and will be leaving (Organization Name), effective (Date). Thank you for your support and your contribution to my professional development. I hope I can do everything possible during the next (Time Frame before Leaving) to make the transition a smooth one.”
  5. If your boss tries to engage you in a conversation about the nature of the new job or to bring up a counter-offer, pre-empt the comments by saying, “(Name), I respect our relationship and I know my resignation may come as a surprise to you. However, I would appreciate it if you would not try to make this process any more difficult than it has to be.”
  6. If appropriate, close the conversation by saying, “I have taken the liberty of writing a list of all the projects I am working on including the status of each. Please review this list over the next several days. I would be pleased to do anything I can to complete them or hand them over to someone else during the next (Time Frame before Leaving).” If you commit to this, don’t succumb to the “I’m leaving” mentality. Finish your work on a positive note – it sets the stage for a successful transition to your next position.